how to integrate new employees into the team – WAU
Adapting to the new work environment and culture is not easy. It is up to the manager to make this job simpler and the onboarding of employees is one of the resources that can be used. Thus, the tendency is for performance to increase and results to appear even faster.
The digital transformation has completely changed the way companies need to behave, after all, competition is increasing and consumers are empowered and, today, they are even more demanding. That way, when we talk about integrating employees within organizations, it is essential that the adaptation is as fast as possible.
Thus, the onboarding of employees becomes an essential action so that the new talents added to the staff of your company can adapt efficiently to the new work environment. After all, it is not enough to be talented, it is necessary to fit the values and culture, enhancing the performance of the entire organization.
But, do you know exactly what it is and how the employee onboarding process works?
In this article, we are going to unravel the importance of this concept within companies, the benefits of this practice and, of course, what are the necessary actions to perform in your organization. So just read on!
What are the challenges when recruiting new talent?
The job of recruiting is no longer simple, after all, you need to find, among several candidates, the one who can best develop and perform his duties within your company. Another factor makes this task even more complicated: the difficulty of adapting professionals within a new organization.
According to a study by PwC, London ranks 9th (among 11 countries) when it comes to adaptability in jobs. Research shows that Brazilians do not adapt easily to changes and end up not completing even one year in the job. It is up to the manager to facilitate this process and optimize the organization’s performance.
After all, in order to manage your team properly and deliver the expected results, it is not enough to have qualified and talented professionals, they need to adapt to the company’s model and culture. With efficient onboarding of employees, everything tends to be simplified.
What is employee onboarding?
But, what is employee onboarding? In practice, is a set of actions and practices that seek to simplify the adaptation of new hires within a company. The goal is to more easily integrate newly hired professionals to the organization’s values, methodology and culture, avoiding any discomfort in the process.
Rather than letting the employee learn on his own – and in the most difficult way – how things work internally, onboarding serves to introduce the company and let him know how it works. Thus, the trend is that the professional can focus only on the execution of their tasks, without worrying about other factors.
Human Resources teams increasingly use this process, leaving aside a simple generic presentation of how the company works. Onboarding is much more complete, betting on the total immersion of the new contractor. For this, the strategy is based on four pillars: guidance, monitoring, supervision and training.
With the correct execution of these activities, the professional starts to feel more comfortable within the new work environment. The time for it to adapt, therefore, becomes shorter, enabling it to already offer a productivity higher, generating faster and more efficient results.
The onboarding of employees therefore values the satisfaction of the two parties involved in the process: company and employee. The benefits and advantages affect both stakeholders and, in the end, contribute to improving performance, in general, ensuring satisfactory performance within your team.
What are the benefits of this practice?
How about, then, knowing more about the benefits of onboarding employees within your organization? We have separated four of the main advantages of this practice, check it out!
Align employees with company culture
Each company has its vision, values and culture, right? But, this does not mean that all employees who are in it know each of these concepts, so it is essential to introduce the organization to new employees. Thus, are all aligned with the objectives and goals, and the trend is for both sides to grow.
It is not enough to hire qualified employees, it is necessary to ensure that they fit within your company’s operating routine. After all, with more employees aligned with the organization’s profile, it becomes easier to retain these talents. The professional starts to feel more comfortable and at ease within the work environment.
Just as customer loyalty is important, the level of satisfaction of its employees is also essential. Retaining the best professionals can be a difficult mission, but onboarding can help: a study by Onboardia shows that 75% of employees satisfied with this process say they are loyal to their employer.
In addition to not losing your professionals to the competition, you avoid another very common headache for those working with HR: turnover. Historically, companies in London have suffered from this problem, with the index reaching 38.5% in 2016. Employee onboarding can be an excellent solution.
Engaging and motivating the employee
Currently, it is not enough to offer a competitive salary in the market, benefits and an adequate structure to make the most of each employee and, consequently, improve the performance of your company. It is necessary that the maximum number of people are engaged and motivated to carry out their work and adaptation is part of that process.
Integration and productivity
The faster the employee feels comfortable, the sooner the results of their work will appear. Therefore, integration drives their adaptation, facilitating the emergence of new ideas, enabling teamwork, in short, making the most of each professional in search of the best results for your company.
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What actions are necessary to carry out the onboarding of employees?
The advantages of facilitating the adaptation and immersion of new employees to your company’s environment are many, so this is a strategy that must be considered and applied by your organization’s HR. To facilitate this work, we have listed some important tips that should be considered within this process. Check out!
Define a goal for the process
The advantages and benefits have already been listed, but it is important that, when applying employee onboarding, you have a goal outlined. Usually, the solution comes from a problem that appeared, such as an increase in turnover or the difficulty of adapting new hires. From the problem, set your goal.
Start recruiting yet
The adaptation work does not start only at the beginning of the work of the newly hired professional. So the onboarding of employees must start in the recruitment phase. At this stage, it is important to clarify – even if in a generic way in the first stages – how the organization as a whole works.
As the hiring process intensifies, adaptation work is also expected to increase. The job description and the functions that will be performed should be a priority, for example. Thus, the chances of capturing that candidate closest to the company’s reality are even greater and the whole process is streamlined.
Create an employee receipt checklist
Establishing a schedule is essential for the new hired person to have access to the most important data and information of your company. Therefore, create a checklist with what will be offered at each stage of the onboarding process, ensuring that nothing goes unnoticed and the immersion is as wide and efficient as possible.
Document the entire process
Everything that is done within the onboarding process for new employees must be properly documented. From the procedures adopted to the results obtained, everything needs to be detailed for future actions. Like this, it becomes easier to identify which actions work best and those that need to be improved within the process.
Mark reviews and feedbacks
Although the focus of onboarding is when new employees arrive, it is a process that cannot be abandoned. Monitoring the adaptation of employees must be constant, therefore, scheduling periodic reviews and feedbacks can be important to receive information and evaluations of the process itself that were not seen by the organization.
Within the employee onboarding process, therefore, the manager has a fundamental role for the correct execution. Whoever occupies the leadership position needs to ensure that the integration of the new employee happens in a simple and practical way, allowing them to focus only on their work and, consequently, increase their satisfaction.
Hiring new talent is not such a simple task, is it? We show in this article how onboarding employees can be important, but before that, you need to know and determine the values of your business. How about, then, understanding what is organizational culture, main types and how to define your company’s?