How to use Adobe InCopy to fully integrate with InDesign – WAU

Adobe InCopy is a word processor developed by Adobe. Therefore, through it, you can produce textual content for your digital marketing strategy. In this post we bring you everything you need to know about him.

“Content is king”. This phrase is practically a mantra among professionals working with digital marketing. After all, to generate sales from online channels, the starting point is to have good content that you can create from tools like Adobe InCopy.

It is worth mentioning that it is part of the Adobe software package that includes software such as Photoshop. Therefore, producing texts in InCopy will not only allow integration with other Adobe products, but also become familiar with Adobe standards.

To let you know what Adobe InCopy is, how to use it and some practical tips that can help when handling it, stay with us until the end of this post!

What is Adobe InCopy?

O Adobe InCopy is a professional word processor made by Adobe Systems which also integrate with Adobe InDesign. However, while InDesign is used for creating and printing printed material, InCopy is used for general word processing.

The software includes standard word processing features, such as spell checking, range changes and word counting, as well as several visualization modes that allow you to visually inspect graphic elements, just as in InDesign.

Version 3.0 of InCopy was included in the first Adobe Creative Suite in 2003 and later versions were included in versions of Creative Suite up to version CS6. Since 2013, newer versions have been made available only through Adobe Creative Cloud.

Thus, Adobe InCopy was designed with a focus on text content, since from it you can:

• edit all the textual content of a document;

• use different font styles, sizes, colors, and the like, defined by the typography used in your business;

• generate PDFs of the documents created in the program;

• export files to other formats, including Microsoft Word.

How to use Adobe InCopy?

Creating or editing text in Adobe InCopy is similar to Microsoft Word or Google Docs.

However, Adobe InCopy does not have an automatic save function, so it is important to save your work from time to time to avoid losing your work. You can do this by choosing the option “Save all content” in the “File” menu or by typing “Ctrl + S” on the keyboard.

How to check spelling in Adobe InCopy

InCopy has advanced spell checking that includes support for multiple languages ​​and dictionaries. To activate it, select the “Spelling” option found in the “File” menu.

You can choose between “Dynamic Spelling”- that is, the one that checks spelling as you type – and the“Auto correct”That corrects it automatically.

In addition, the “User dictionary”Allows you to add words that would otherwise be considered incorrect, such as company names and other proper names.

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Formatting text using styles

Like InDesign, Adobe InCopy uses styles to easily apply the formatting used in a document. In addition to saving time, this helps to make the document look homogeneous.

The “styles” define elements such as font, size and color of the text, as well as indentation, hyphenation, background colors, borders and more.

To access the different styles, use the “Styles” option under “Window” in the menu. Each type of style has its own palette that will open. Each of them has a list of available styles that you can use.

Working with tables in Adobe InCopy

Adobe InCopy also allows you to work with tables. To do this, simply place the text tool where you want to add or change text and type and, in the menu, choose which font, colors, background and borders you want to use in your table, just like in Word or Google Docs.

By the way, by then, you must have seen a lot of similarity between Adobe InCopy and Microsoft Word / Google Docs, right? Well, let’s see some differences below.

What are the differences between Microsoft Word / Google Docs and InCopy?

InCopy can be a common program to be used by both content producers and designers. After all, while designers can see a greater similarity to InDesign, the person in charge of the content can count on more resources to build tables, fonts, colors and styles.

Thus, while you or the person who produces content for your business can write the text in InCopy, those in charge of design have the necessary resources to make the editorial adjustments.

Simple and practical tips for using Adobe InCopy

Now, see some tips on how to use the software during your marketing actions.

Learn about the options InCopy has to offer

Clicking with the right mouse button will open a menu with all relevant options, including special characters, spelling and changes.

Change the text color

If you want to change the color of a word or phrase, select it and then select “Samples” within the “Window” menu.

Make use of the zoom

If you want to enlarge or reduce the document, use the options found in the “View” menu, the magnifying glass found in “Tools” or the keyboard shortcuts “Ctrl +” and “Ctrl -” to increase or decrease the view of the document.

Use keyboard shortcuts

If you want to see the complete set of keyboard shortcuts – or even modify and add your own – use the “Keyboard shortcuts” option found in the “Edit” menu.

Usage preferences

If you want to change any of the preferences in InCopy, you will find them in the “Edit” menu.

PDF creation

If you need to create a PDF from an open document in InCopy, use the “Export” option (“Ctrl + E”) located in the “File” menu.

That way, you can use Adobe InCopy without any difficulties in order to produce textual content for your business.

It is important to remember that the production of video content must also be present in your marketing. To find out which program is capable of doing this, check out the article we wrote about Adobe Premiere.