Improve your business performance through Task Management – WAU
Task management contributes to the productivity and efficiency of your work, which can be a competitive advantage in such a competitive market. Avoiding delays and overworked employees are just some of the organization’s benefits. Therefore, having task management tools is essential.
For those who need to manage a business, be it a small e-commerce or a large multinational, task management is undoubtedly one of the main challenges to be faced. It is not enough to have excellent professionals and a work structure if, in practice, your company’s productivity is low.
Often, the time and resources available are scarce, which makes it even more important to organize tasks within your organization. After all, to be able to accomplish everything that was planned and achieve the objectives set, you need to know how to prioritize your obligations and responsibilities.
Fortunately, the digital transformation allows professionals to have access to the most diverse solutions to their day-to-day problems. Task management tools are an example. How about, then, go deeper into the subject and check out some tips to increase your productivity? Then read on!
What is task management?
Few things are more frustrating than establishing a marketing plan, with strategies and actions to be used to improve the communication and advertising of your business and, in practice, many of the actions are not carried out. The reasons can be many, from lack of resources to poor task management.
To spend less time on bureaucratic and operational jobs, for example, you need to invest in managing your team’s responsibilities. Task management is, therefore, a way of organizing and distributing the activities of each member of a team, optimizing production in your company as much as possible.
Setting deadlines, controlling commitments and reallocating responsibilities are part of task management. The objective is to find a division of obligations that is fair for everyone, ensuring that professionals have the necessary time and capacity to perform a certain activity.
Controlling all tasks prevents, for example, delays from hampering the development of a more complex project. For a manager, the practice includes monitoring and helping his employees in the performance of their duties, ensuring the execution of tasks in the most productive way possible.
In order to be able to carry out all the planned planning and, consequently, achieve the objectives of your company, it is necessary that each of the activities be carried out in time and in the right way. But this will only be possible with this task management work being put into practice.
Therefore, just as a clothing store needs to manage and organize its inventory, a Marketing team must perform task management. Preventing employees from being overwhelmed or stranded, for example, will ensure greater efficiency and productivity on the part of your team.
Using the solutions available on the market to facilitate this work is an obligation of any manager. Therefore, relying on the help of task management tools should undoubtedly be a decision to be considered within your company.
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15 experts indicate 44 Marketing, Management and Sales tools
What are the 5 best tools to perform task management?
So that you get the best out of your team and know how to better invest the available resources, using a work management tool in your company’s day-to-day work can be a differentiator. To facilitate this task, we have separated the 5 best solutions available on the market. Check out!
Trello is perhaps the best known tool when it comes to programs for managing tasks. With a simple and intuitive design, it is very easy to use this solution, ensuring the quick adaptation of your team. Divided into stages, the task board provides an overview of what is being produced.
Using small cards, you can separate the tasks “to do”, “in progress” and “completed”. Thus, your control is much greater over which stage an activity is, for example. You can set deadlines, priorities and those responsible for each task, avoiding delays and even refraction.
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With a workflow very similar to Trello, Quire also focuses on the user experience through the visibility of their tasks. The tool allows you to assign a task to an employee, also setting deadlines, and follow all its development.
In addition, you can check the progress of all your team’s tasks. With the most varied types of graphs, it is possible to identify whether productivity is, in fact, increasing or not.
Knowing who has a task and what has been developed so far is fundamental when it comes to task management, right? Asana offers a calendar-like look at everything being produced by your team. Thus, you can identify projects that need help to be completed, for example.
In addition, with the description and the person in charge of each activity, you prevent two professionals from doing the same job. With a chat in the tool itself, communication can also be facilitated, whether to answer a question or make a change in planning.
To share projects, notes or ideas, Evernote is great for having many visual aids available. That way, you can attach an image to your tasks, either to illustrate an idea or just to facilitate the visualization of the information.
The tool also allows you to scan documents and, even more importantly, save pages or addresses on the internet that may be of interest to you. Thus, you guarantee that you will not miss that article that you found interesting to complement a work or project, for example.
5. Microsoft OneNote
The great advantage of Microsoft OneNote is precisely the integration with other Microsoft programs and tools. From it, it is possible organize all your tasks into blocks and, thus, have greater control over the production of your team. In addition, you can also highlight activities that should be prioritized.
Another benefit of OneNote is the ability to add varied media files to your cards. In other words, do you want to make a suggestion that may be interesting for the work of another professional? Put a video or a Word document, for example. Sharing your activities is also simple and easy to do.
What are the benefits of having a task management tool?
With increasingly brutal competition and demanding consumers, not being productive is the first step for your company to lose space in its area of operation. Therefore, so you don’t think twice about having a task management tool, we’ve listed the main benefits.
Being able to centralize all information in one place is a relief for any manager. With task management tools, you have, available in one place, data on everything that has been accomplished. This makes it easier, for example, to produce a report on your team’s performance.
A very serious problem in the corporate world is the lack of communication, which can lead to a series of problems, such as missed deadlines or rework. A task management tool requires communication between the professionals involved in a project so that everything goes as expected.
Control and management of activities
Nothing better than being able to visualize the performance of each task or employee in a simple and practical way, right? This is exactly what these tools have to offer: organization. That makes more efficient task management possible and, consequently, provides better results for your business.
What is the impact of time management on the design process?
Some activities require even more efficient task management and time. This is the case with Design, in which work creative it is extremely necessary and knowing how to manage your responsibilities can mean a creation that really fulfills its purpose.
Often, the time to perform a task may seem long, but in practice, it is the time needed to produce quality work. By failing to organize and perform tasks close to the delivery deadline, the trend is an end result far from delivering the ideal quality.
That is why, it is essential to work time management available to avoid the accumulation of tasks and, consequently, poor results. These are problems that can be solved with the use of task management tools, for example.
Thus, it is evident how task management is a method that should be applied in any type of business that seeks success. Whether to spend less time on less productive activities or better invest the available resources, using the available tools can be a differentiator.
With task management being performed efficiently, the tendency is for your team to increase productivity. This means producing more in less time, which is a very important factor to stand out.
Now, how about understanding the importance of time management in the Design process?