Understand how to use Dropbox in 15 simple steps – WAU

Dropbox is cloud file storage software. In view of the ease that it offers the user, it has been used more and more, so we will explain in a simple way how to use Dropbox and its functionalities.

Cloud storage is a very useful technology these days. There are several advantages to using this resource, both personally and professionally.

Perhaps the most famous of cloud computing software is Dropbox.

In addition to saving space on your computer or mobile device, it allows for a number of other actions, such as remote access and file sharing.

Available for Windows, macOS, Android and iOS (some of the most used systems in the world), the service delights for its practicality and versatility.

In this post, you will learn how to use Dropbox in a simple way and will be able to extract the maximum performance provided by this tool.

Read on!

1. Creating a Dropbox account

The first thing you need to do to use Dropbox is to create an account. To do this, simply access the official website and follow the following steps:

  • fill in the requested information (name, surname, email and password);
  • accept the commitment term;
  • click on “Register for free”;
  • download Dropbox to your computer;
  • follow the program installation process.

2. Uploading files or folders

It’s very simple to upload files or folders to Dropbox.

Right click on the desired file and then select the option “Send to Dropbox”.

Or, if you prefer, drag the file directly to the software icon.

please note that its free use supports up to 2GBso don’t go over that limit.

Despite this, there are ways to increase capacity without payment (we’ll talk about this later).

3. Sharing files with third parties

If you want to share a file with someone else, double-click the Dropbox icon.

Then click with the right mouse button on the desired file and select “To share”.

Then, just enter the recipient’s email and click “Invitation”.

4. Accessing Dropbox via mobile devices

To access Dropbox on tablets and smartphones, follow these steps:

  • go to Google Play or the App Store and search for the app “Dropbox”;
  • click install and wait for the process to finish;
  • open the app and enter your login and password.

5. Sending files via the mobile device

You can also upload files via mobile devices.

To do this, with the application open, click on the “+” sign.

Then select the appropriate option from the following:

  • scan document: opens the camera to take a picture of a printed record;
  • upload photos: sends photos directly to the cloud;
  • create or send file: creates and edits other file formats.

6. Increasing the program’s storage capacity

Despite the 2GB limit, there is a possibility to increase the storage capacity of Dropbox through gamification.

To do this, open the program and click on “Get free space!”.

Thus, the options will be displayed.

That’s 500MB for referrals to friends, with a 16GB limit.

There are other simple actions, like linking your Facebook account and following a tutorial to get started with the tool.

The other option requires payment, which can be made on an annual or monthly basis.

There are 2 TB options, unlimited space and customized solutions for large companies.

7. Viewing files directly from Dropbox

You can view photos, images and even PDF files directly from the platform.

To do this, just double click on the desired file.

8. Connecting to Dropbox remotely

If you’re away from home, you can access files stored in Dropbox from any other computer.

Go to the Dropbox website and login.

You can edit the files and save them after that.

9. Restoring a previous version of the file

You can access previous versions of a file through Dropbox.

Open the software, right click on the file and select “View previous version”.

10. Recovering deleted files

You can also restore files removed in the last 30 days on Dropbox.

To do this, go to the folder of the file to be recovered and click on the trash can icon.

The following is a list of excluded files.

Right-click on one of the files and select the option “To restore”.

11. Sending photos automatically to the software

You can automatically save photos to Dropbox to avoid the manual process later.

To do so, simply accept the automatic sending of images after installing the application.

If you previously declined this option, you can reactivate it in the “Camera shipping”In the app’s own settings.

12. Enabling desktop notifications

Some Dropbox accounts have multiple users, so you can enable notifications on the desktop.

Whenever a file is modified, deleted or created, a balloon will be displayed.

With the program open, go to the “Preferences”And select“Display desktop notifications”.

13. Viewing the Dropbox history

To check the operation history of the application, access the program and select the option “Events”.

In this tab will be registered all the activities carried out in Dropbox and its respective executors.

14. Viewing files via mobile offline

You can also download files directly to your smartphone without a wireless connection.

This is an action unknown to many, but all you have to do is mark a file as a favorite in the mobile application.

Thus, it will be downloaded to your mobile.

15. Optimizing application security

To increase the security of your Dropbox, it is possible to activate authentication in 2 steps.

With the software open, select the option “settings”And then“Safety”.

Then, go to “Two-step verification”And click on“ Enable ”.

This action allows you to request a code that will only be sent to the account administrator, protecting files from hackers.


Now you know how to use Dropbox and use most of its features.

This tool can certainly help you with various day-to-day tasks and save a lot of work.

But, if you want to explore other options in cloud computing, also read this post that contains a step by step to use Google Drive!