What is backup and how to back up your information – WAU

The word “backup” means reinforcement and gives the idea of ​​extra protection, an aid to save something important. In computing, the term has the meaning of backup: resource used to protect against the loss of data, allowing to recover them in case of unforeseen events.

Regardless of your company’s area of ​​activity in the market, each day more data and valuable information are generated for your business. Most, if not all, of them are kept on your company’s computers.

This is because of the great technological development that has occurred in recent decades. Documents that were previously printed can now be used only digitally.

From this, a concern arose when storing this data. In the past, it was necessary to have a physical file space, develop a method of organization and keep documents on file. Today, all of this is done inside a computer.

Despite this, it is much easier to lose important documents than before. So, you need to have backups to use whenever there is a problem.

But what are backups and how can you do them? That’s what we’re going to show you now!

The backup concept

The word “backup” comes from English and means reinforcement. This expression gives the idea of ​​extra protection, an aid to keep something important.

Within the context of managing electronic data and digital assets, this makes perfect sense, since the term backup can be translated more faithfully as backup.

The purpose of having backups is to protect yourself against the loss of digital documents. Backup copies allow you to recover lost data with ease.

The importance of backup copies

Some business owners believe that having a good computer is enough to ensure that no valuable information is lost.

But this concept is wrong and can cause inconvenience for everyone in the company. After all:

  • a computer is liable to pick up some virus that affects all things stored in it;
  • for a inattention you can erase some wrong data and lose important information;
  • there is a possibility that a theft in your company, so that your computer is taken with the only copy of the data;
  • O incorrect use of computers it can also generate bugs and loss of valuable information.

Some information from your company is required during an inspection, and it is your responsibility to keep each one safely stored.

So, regardless of your motivation, it’s important protect yourself against the loss of your data, thus avoiding inconvenience in your daily life and problems with inspection.

4 types of backup

To start making your backup copies, you need to understand that not every backup is the same and each situation requires a different type of backup.

How do you know if you are going to make your backups the way you need them? For this, we will list 4 types of backups and how each one works.

1. Full backup

Full backup does a copy of all the files you have on your computer. In this process, if you use an automation system, a mark is made on the copied data, so that such copies are not duplicated.

You only need to do the full backup the first time, then there are other methods to keep your backup up to date and complete.

2. Incremental backup

This type of backup serves to make copies only of files that have been changed or created from scratch after normal backup. As the name suggests, this type of copy will add new information to documents that were previously saved.

The advantage of doing this process is that it will not take much time to complete the entire process and have your data secure.

When done in an automated way, the data copied by the incremental backup is marked so that no new copies of the same file are made.

3. Differential backup

Like the incremental, the differential backup makes the copy of files created or modified since the previous backup. It gets this name because only what is different from the previous copy is stored.

In that case, when using automation systems, backup is not scheduled. In other words, these files can have repeated copies, which will require you to have more storage space, making backup a longer process.

The main advantage of differential backup is that, in cases of data loss, the time to access backup copies will be shorter.

4. Daily backup

Daily backup refers to backup copies of all documents made daily. It is important for anyone who needs to have the confidence of a file’s date.

Backup systems make an appointment on the date when the backups were made and not on the copied files. So, in your storage, you will have a copy of all your documents daily.

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Places to store your backup

So far you have managed to see how important it is to back up and that there are several ways to do it. But you need to select well where to keep backups. Is having multiple computers with the same content the solution? No!

As you already know, computers have a limited capacity to store information, so that having several of them with the same information can make this work tool slow and cause inconvenience in your daily life.

So where is it indicated that you have backup copies? Discover 4 ways to store your data now.

Pen drives

Pendrives are small USB input devices that allow data to be recorded. They are very versatile, as they allow saved files to be edited and give you the possibility to always have the information you need with you.

The disadvantage of using pendrives for recording data is the storage capacity of the device. If you have a lot of files, you will need to use more than one USB stick.

External HD

HD is responsible for saving all the information on your computer. As for the external hard drive, it is a device that works with a USB port and has the same function as the one inside your computer, that is, it stores data.

The advantage of using this tool for backups is the large storage capacity. It also connects very easily to different computers and can be stored in a safe if you need something extremely secure.

A cloud

It is possible to find several online servers that allow data storage. This does not require a physical device, such as a USB stick or external hard drive. This type of storage is known as “cloud”.

Some of the most used servers for this are:

Choosing to keep your backups saved in the cloud is completely safeafter all, to have access to the data it is necessary to use login and password.

Another advantage of this method of storing your backups is the ease of accessing information. You will be able to access them from another computer or from mobile devices, such as tablets and cell phones.

With the cloud feature, you have the ability to make backup copies of important information that is saved on your phone or tablet, not just what is on the computer.

RAID

RAID stands for Redundant Array of Inexpensive Disks, which means Redundant Matrix of Independent Disks.

In a simple and summarized way, RAID means that you can have multiple hard drives, that is, HDs forming a single drive. Thus, the data on one disk is the same data on the other. After all, there are several hard drives working as if they were one.

But what is the advantage of this? If one of the disks fails, all the other disks will continue to function normally, without losing information.

RAID is a great tool for backups and also to prevent your workflow from being interrupted due to lack of information.

Ways to automate backups

Backing up routinely and manually is very laborious and can generate many errors. So you need use automation tools for this important process.

Most computer operating systems, such as Windows, have native assistants that assist you in this process.

In addition to them, there are software with paid and free versions that offer encryption, different types of backup, possibility of scheduling the backup and synchronization with other devices and the cloud.

Some of the software that can help you in this process are:

As you saw, having a backup of your files can avoid many problems and problems with the inspection. Therefore, be sure to always make backup copies of your data, since this is the best method for you to have peace of mind and the belief that your information will always be safe.

Did you like to know what backup is and how to backup your information? So how about taking the opportunity to learn all about one of the main cloud storage tools: Google Drive?