What are the best teleworking tools to make remote work synonymous with productivity? The question has never been more topical. Since the start of the health crisis, many companies and employees have discovered telework. Some of you did not wait for this exceptional situation to experience it. Whatever your situation: freelance, entrepreneur, employee, this complete guide is made for you.

We are going to present you 19 digital tools to organize your telework and gain productivity. We will introduce you to tools for better team communication, tools for organizing remote project management, tools for video meetings, tools for enabling or facilitating file sharing. Good discoveries!

4 teleworking tools to better communicate in a remote team

Communication is essential, especially when you’re not around your colleagues. Here are 4 tools that will make your life easier.

Slack

Slack is a messaging app that provides you with a platform for all of your communications, offering real-time messaging, file sharing, archiving and searching. It is designed for modern teams so that you can have all your communications in one online location, instantly searchable and immediately accessible from any connected device. Slack works with over 1,500 external applications and services, providing you with a fully flexible and extensible platform. It has several internal and external sharing options so that you can receive and share files with anyone. It offers advanced search and filters that make it easy to get the right files you need. You can define filters by variables such as date, relevance or file type.

  • Slack is easy to use even if you are a beginner. Minimal configuration time and a user-friendly interface.
  • Slack has a long list of apps that can be added so that content can be discussed on a variety of platforms directly inside Slack. Google Drive is one of the most used apps, making Slack a great program for businesses that use it.
  • Slack is great for keeping an eye on what’s going on quickly, but when it comes to large-scale discussions, it can be a little more difficult.
  • Multiple and simultaneous conversations can be difficult to follow, especially within a large company. Even with separate channels, going back in conversations to find a specific topic can be difficult and time-consuming.

Prices

A free version is available. If you want to move upmarket, you can subscribe to the Standard offer at € 6.25 per month, to the Plus offer at € 11.75 per month or to the Grid offer, available only on request.

Website

Microsoft teams

Microsoft Teams is a comprehensive and robust collaboration and sharing tool that allows staff at multiple sites to work together as a transparent and functional unit. Stability, security, privacy, and easy access are the hallmarks of Microsoft Teams. One of the most powerful features of Microsoft Teams is its ability to integrate with other Microsoft products, including Outlook, SharePoint, OneDrive and OneNote. You can use Microsoft Teams to schedule and track meetings via Outlook, organize video conferences, collaborate across multiple divisions and offices, share, edit and find content across your organization and cloud storage services via SharePoint, OneDrive and OneNote.

  • Teams provides a shared workspace for applications in Microsoft Office like Planner, OneNote, Sharepoint, Outlook, Yammer, OneDrive, Excel, Skype, Word etc.
  • The tool can be modified to meet the specific requirements of your team. It includes APIs, frameworks, as well as third-party services like Twitter.
  • The flexibility of Teams is suitable for many industries, including sales, marketing, project management, engineering, customer service and much more.
  • Teams does not allow people outside of an organization to join a conversation.
  • Teams is an extension of Office 365, so those who already use Microsoft products in their business benefit, but it is not ideal for small businesses or freelancers.
  • Teams still has many limitations, including the lack of notifications, a limited number of channels, and unnecessary storage consumption.

Prices

You can use it for free for up to 300 users.

Website

Spike

Spike is an all-in-one conversational messaging software that centralizes chat, collaboration and calendar management in a single application. This cloud-based email solution was created to optimize workflows and improve communication by streamlining processes. The platform is designed to keep the communication flow smooth, transparent and efficient, saving workers valuable time that they can use for other tasks and priorities.

  • Spike offers you a reliable and user-friendly messaging solution that goes beyond existing email accounts.
  • Spike eliminates the superfluous and other elements of traditional email that disrupt the flow and understanding, such as headers and signatures turning each thread of email into real conversations.
  • With Spike, you can create live group chats where you and your team can go and discuss projects and collaborate without leaving the platform and using an external communication service or system.
  • The feeling of many users is that it is a solution still under development, like a Beta version.
  • The user interface is not ideal.

Prices

You can use the vast majority of features for free. You can also upgrade to a paid version for $ 5.99 per month.

Website

Fleep

Fleep is an innovative communication application that combines a robust corporate messenger with integrated collaboration tools to give teams and project groups an ideal means of communication. It’s a flexible communication solution that integrates with everyday email clients to simplify communication and improve the way small, medium, and large businesses store and share files. Fleep is cross-platform, which means that a Fleep user can contact other Fleep users anywhere, anytime and on any device, be it Mac, Windows, iPhone or Android.

  • Fleep is designed to facilitate truly flexible communications thanks to its open architecture.
  • Generally, Fleep conversations are text, but the solution integrates with Appear.in to facilitate audio and video calls.
  • Fleep brings together all members (those who have a Fleep account and those who do not have one) on the same platform.
  • Fewer integrations than some competitors.

Prices

The Basic version is free. For more features, you can subscribe to the Business offer at € 5 per month or to the Enterprise offer, available only on request.

Website

5 teleworking tools to organize remote project management

Telework should NOT be synonymous with reduced efficiency. Here are 5 tools to best manage your projects:

Trello

Trello aims to simplify collaboration by tracking your team’s tasks, projects and files in a single application. Freelancers and small businesses will find the pricing attractive (a freemium is available), while large businesses will have no problem adapting its functionality. Trello uses Kanban boards (which represent projects), maps (which represent tasks) and lists (which can be used to track the status of different projects) to move tasks or organize your resources in real time. You can easily see who is working on what, as well as the status of tasks and projects. It can help you follow the progress of your work from start to finish.

  • Since the application is open, Trello can be used to organize any type of task – small or large, commercial or not.
  • Accessible from a desktop browser, Trello also offers free Android and iOS apps, offering greater flexibility.
  • You can add checklists, attachments, and due dates to cards.
  • Although Trello may contain a number of attachments, these attachments are limited to 250 MB per download, if you are a Gold member. You are limited to 10 MB if you are a basic member.
  • When it comes to small projects, Trello holds up. If, however, larger-scale project management is required, Trello may not be the best option.

Prices

The basic use of Trello is completely free. You can also subscribe to the Business Class plan at $ 9.99 per month or the Enterprise plan where the price will depend on the number of users.

Website

Asana

Asana is one of the most popular project management software currently available on the market. The robust work management platform serves your teams so they can stay focused on daily goals, projects and tasks while you grow your business. To organize your work, Asana allows you to plan and structure the work in the way that suits you best. It allows you to easily set priorities and deadlines, share details and assign tasks, all in one place. To stay on track, it lets you track projects and tasks at every step. You know where the work is and can keep everyone aligned with the goals.

  • Asana tables allow you to easily view your work. Move your work through multiple steps quickly, easily without any friction.
  • Use the timeline to create a plan that shows you how the elements of your project fit together and helps you keep your work on track as things go.
  • Bring emails, files, tickets and more in Asana with over 100 integrations to choose from, so you can see it all in one place.
  • A not very user-friendly interface if this type of tool is new to you.
  • Tasks can only be assigned to one person. While other software allows assigning projects to multiple people, Asana believes it should only be assigned to one person to avoid confusion about who is responsible for it.

Prices

You can use Asana for free or choose one of its paid plans from € 10.99 per month.

Website

Azendoo

Azendoo is a work tracking app that helps teams plan and share tasks, sync projects, and communicate more effectively. Available in web, desktop and mobile applications, Azendoo enables businesses to increase productivity, align their different teams and get the job done efficiently. Organizing and keeping up to date with a company’s task list can be long and difficult for all of us. Azendoo was created to solve this problem and prepare your company to monitor your work while reducing the volume of your emails.

  • A collaborative task management system that allows teams to plan and organize their daily workload.
  • In Azendoo, communication is concentrated in 3 areas – Subjects, tasks and direct messages. This strategy will significantly reduce internal email exchanges.
  • Azendoo lets you work inside and outside your company, ensuring confidentiality with the Guests feature, which allows limited access to company information.
  • Requires a very good Internet connection to be able to take full advantage of the tool.
  • Slightly more expensive than competitors for similar functions.

Prices

A free trial but no free plan. Packages start with the Teams option at € 6.67 per month. You can also for the Business option at 15 € per month or for the Business option at 24.17 € per month.

Website

Proofhub

ProofHub is a cloud-based project management solution that helps you stay on top of deliverables and deadlines. It has scalable features and payment terms that meet the requirements of any size of business, from small startups to large businesses. The Walnut, California-based company has attracted large customers, such as TripAdvisor, Harvard University, and Wipro, since the software’s launch in 2011. Likewise, ProofHub was among the top ten Cloudswave project management software. Awards 2014 for its excellent features and performance. Recently, the company introduced the ProofHub Bolt apps for Android and iOS users, which made their project management service available even outside the office.

  • The functions and tools are simple and intuitive for an uninitiated user.
  • Synchronize the calendar with iCal, Google Calendar, Outlook and other external calendar apps to save time and enjoy greater flexibility. You can also import Basecamp and Basecamp Classic files for free, including projects, people, discussions, tasks, and text documents.
  • In most cases, the answers you are looking for are already covered in the large help section that the software has.
  • Even though the tool integrates with many external calendars, some people find this list somewhat reduced.
  • Several users have complained that ProofHub sends too many notifications without options to control or customize them.

Prices

A free trial is available, but then you will need to upgrade to a paid plan. There is the Essential option at $ 45 per month or the Ultimate Control option at $ 89 per month.

Website

Who P

Quip is a cloud-based project management and task collaboration solution that helps users work together and communicate without email. Users can create and edit spreadsheets, documents, and checklists in the system, and team members can chat and comment on files in real time. The solution is also available for on-site deployment. With Quip’s team chat feature, users can create different chat rooms on different topics, and there are discussion threads for each document. Users can also attach documents directly in chats. Quip’s task list offers personal task lists, priority lists and allows users to check off completed tasks.

  • A simple and pleasant interface to use.
  • Its synchronization of files with a central online portal is admirable.
  • No major integration.
  • Access to an external user is only possible with the Enterprise version.

Prices

The Starter package is priced at $ 10 per month, the Enterprise package at $ 25 per month. There is also the Customer 360 option available only on quotation.

Website

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5 telecommuting tools to organize your videoconference meetings

Meetings are still essential in some areas, even telecommuting. Here are 5 digital tools to organize your videoconference meetings:

Zoom

Zoom is designed exclusively for hosting webinars, teaching courses and online training, video demonstrations, virtual meetings and videoconferencing. It’s easy-to-use software that integrates video conferencing, simple online meetings, and group messaging into a single cloud platform. Useful for small and medium-sized businesses, educational institutions and health organizations; Zoom is designed to host and broadcast meetings that can accommodate up to 100 interactive video participants and 10,000 read-only participants. Offering quality video, audio and screen sharing capabilities and experiences, Zoom enhances collaboration between teams, remote employees and participants, as they can start and join a meeting instantly with just one touch from their mobile devices or their browsers.

  • The dashboard is fantastic. Can access real-time information from different participants.
  • Get full support, such as live help, online chat, phone support, FAQs, help articles, and video tutorials.
  • Start using it for free because the free Zoom plan lets you host up to 100 participants in a video call.
  • Although it has innovative features, Zoom can be difficult to use for first-time users.
  • Video quality can sometimes be poor and pixelated.

Prices

The free version allows you to host up to 100 users at the same time. Paid plans start with the Pro version at € 13.99 per month per animator, up to the Enterprise version at € 18.99 per month and per animator (50 hosts minimum).

Website

Meet (Google Hangouts Meet)

Google Hangouts Meet, or just Meet, is Google’s enterprise video conferencing software. This app is similar to video calling in the free, consumer version of Hangouts, with a few additional features like real-time captioning and support for up to 250 participants and 100,000 live viewers. (The free version of Hangouts only supports video calls with up to 25 participants.) G Suite users can go to meet.google.com now to start a meeting, or meetings can be booked for in advance using Hangouts Chat or Google Calendars.

  • Access to the full range of G Suite programs, in addition to a sophisticated video conferencing service, is a significant advantage for companies that are already using or plan to use this platform.
  • Businesses using G Suite save money because they don’t have to spend on a separate video conferencing service.
  • Great value for money if you have a limited budget.
  • A potential downside to this software is that you can only access it through the Google Chrome web browser. It’s not a huge hurdle, but it can be annoying if you’re using another browser like Mozilla Firefox.
  • It doesn’t include some valuable features like whiteboard tools and survey and survey options.

Prices

The Basic package is available at a rate of $ 5 per month. Then you have the Business plan at $ 12 a month and finally the Enterprise plan at $ 25 a month.

Website

Skype

Skype is a web-based communication tool that offers video chat, international calls and SMS over the web. Dubbed by users and experts alike as one of the best VoIP providers in the world, Skype offers instant messaging, group video conferencing, video and group chat, collaboration features such as document sharing and ‘images. Contacting landlines and cellphones is also offered at very low rates without peak hours. Skype is currently owned by Microsoft and incorporates all of the functionality and responsiveness expected from this reputable provider.

  • Use instant messaging, hold video chats, and make local, national, and international calls.
  • Share screen and documents that support large files.
  • Whiteboard, publish a survey and organize a question and answer session.
  • Start with the free version, which works well for small teams.
  • Skype often encounters technical issues that can “freeze” the conversation.
  • The amount of bandwidth used by the platform is enormous.

Prices

Using Skype is free. If you want to make international calls, you will have to pay according to the country where you want to call. Its “Business” features start from $ 2 per month.

Website

Webex

Cisco WebEx is often described as a flexible audio and video conferencing solution designed for businesses of all sizes. It is popular web conferencing software that integrates the main tools that allow users to instantly conduct online video meetings and share data. This web conferencing software is also highly recommended for large-scale product launches and training sessions. Its broadcast-quality audio, conference and teleconferencing system allows users to set up an efficient team workspace that improves collaboration and group brainstorming. Cisco WebEx is also described as a stable platform for organizing meetings and works with several productivity tools.

  • The ability to mute yourself to listen to key moments.
  • It’s easy to set up meetings and automatically send meeting information to attendees.
  • Good audio and video quality.
  • Screen sharing sometimes stops working in the middle of a meeting, but audio still works. There is no way to reconnect and continue to share the screen.
  • The default browser chosen by WebEx is Internet Explorer, so if you prefer to use Firefox or Chrome, you will need to change your browser settings before clicking on a link shared via the tool.

Prices

You can use this tool for free up to 100 participants. For small teams, there is the Starter option at 12.85 € per month. For medium-sized teams, there is the Plus package at € 17.30 per month. Finally, for large companies, there is the Business package at 25.65 € per month.

Website

Whereby

Whereby is a collaboration tool for professionals who want to organize easy and reliable video meetings. All meetings are done from your browser – no downloads and no login for guests. The easiest and most reliable video tool on the market. People trying to meet don’t have to deal with awkward downloads and learn new technologies. It’s as simple as clicking on a link and joining the meeting directly from your browser.

  • Anyone can use it, even a child.
  • Very good audio and video stability.
  • The screen sharing feature is also very easy to use.
  • Failure to deactivate the stickers can sometimes cause problems.

Prices

A free plan limited to a single user. The Pro package is priced at $ 9.99 per month and the Business package is priced at $ 59.99 per month.

Website

5 teleworking tools for sharing files between remote collaborators

Sharing files between remote collaborators is also essential here. In this list of 5 tools, you will have the choice between a WeTransfer type solution or a solution directly in the Cloud like Google Drive or Dropbox for example:

WeTransfer

WeTransfer is one of the easiest ways to transfer files online, and the free version doesn’t even require users to register. La solution se différencie en permettant aux utilisateurs d’envoyer des fichiers de grande taille, jusqu’à 2 Go lors de l’utilisation du service gratuit et jusqu’à 20 Go pour WeTansfer Plus. Il s’agit d’une plate-forme de transfert de fichiers en ligne simple à utiliser qui permet d’envoyer des fichiers sans tracas. WeTransfer Plus permet de transférer des vidéos Full HD, d’énormes collections de photos et d’autres fichiers en tous genres. Les utilisateurs peuvent transférer un total de 20 Go en une seule tentative et garder leurs fichiers disponibles aussi longtemps qu’ils le souhaitent.

  • Vous pouvez quasiment tout envoyer avec la version gratuite.
  • Les fichiers peuvent être envoyés par e-mail ou grâce à un lien.
  • L’expéditeur reçoit un e-mail de notification lorsque le fichier est ouvert.
  • Un lien de téléchargement public du fichier est généré.
  • Aucune option de cryptage pour les utilisateurs gratuits.

Tarifs

Vous pouvez utiliser WeTransfer totalement gratuitement, sans même vous inscrire. Si vous souhaitez monter en gamme, WeTransfer Pro est au tarif de 12€ par mois.

Site Web

SwissTransfer

swisstransfer

Si vous souhaitez envoyer des fichiers gratuitement jusqu’à 20 GO, alors SwissTransfer est l’outil qu’il vous faut. Basé en Suisse, comme son nom l’indique, leurs serveurs sont sécurisés et, eux-aussi, basés en Suisse. Le principe est le même que la plupart des acteurs du secteur : vous glisser-déposer vos fichiers et un email est envoyé à votre destinataire lorsque le fichier est prêt à être téléchargé.

  • Une utilisation ultra-simple.
  • Les fichiers expires uniquement après 30 jours.
  • Protection des fichiers par mot de passe.
  • L’envoi de fichier est limité à 20 GO.

Tarifs

Utilisation entièrement gratuite.

Site Web

FileMail

filemail

Filemail est une application Web simple où vous sélectionnez un fichier, saisissez l’e-mail de votre destinataire et cliquez sur «envoyer». Le destinataire reçoit un lien et télécharge votre fichier. C’est aussi simple que ça ! Il n’y a pas de limite de taille de fichier et l’inscription et les 10 premiers transferts sont gratuits. Filemail dispose également d’une large gamme d’options avancées pour les utilisateurs les plus exigeants. Ils comprennent des pages de téléchargement spéciales pour les entreprises, le suivi des envois et plus encore. Il existe également des applications mobiles gratuites, des modules complémentaires de client de messagerie et quelques autres éléments qui vous aident à envoyer des fichiers à tout moment et en tout lieu.

  • Inscription et premiers envois totalement gratuits.
  • Pas de limite de taille de fichier.
  • La vitesse de téléchargement est plutôt lente par rapport à d’autre programme de partage de fichiers.
  • Lors du téléchargement, si vous fermez la page, cela signifie que votre processus sera perdu et que vous devrez recommencer.

Tarifs

Si vous souhaitez passer au niveau supérieur, Filemail dispose de 3 forfaits : le forfait Pro à 12$ par mois, le forfait Business à 15$ par mois et le forfait Enterprise à 49$ par mois.

Site Web

Google Drive

googledrive

Probablement la meilleure solution de cette liste. Google Drive est l’offre de système de stockage cloud la plus populaire au monde qui vous permet de stocker vos documents, photos, musique, vidéos, etc. en un seul endroit. Il synchronise automatiquement toutes vos données avec vos appareils mobiles et votre ordinateur, ce qui signifie que chaque appareil lié à votre compte reçoit les mises à jour et affiche les modifications que vous avez apportées. Google Drive surveille également vos modifications au cours des 30 derniers jours, vous permettant de revenir en arrière et de rétablir / annuler les modifications que vous avez apportées. La plate-forme s’appuie fortement sur la recherche Google et utilise des fonctionnalités Google familières telles que la reconnaissance d’image pour parcourir vos photos et certaines capacités OCR (optical character recognition). Enfin, vous pouvez utiliser Google Docs et Google Sheet pour vous permettre des documents en mode collaboratif. Idéal pour tous les types d’entreprise.

  • Comme Google Drive est une application basée sur le cloud, vous pouvez facilement accéder à vos fichiers depuis n’importe quel ordinateur ou mobile si vous avez une connexion Internet.
  • La valeur fondamentale de Google Drive est qu’il offre suffisamment de stockage sans frais supplémentaires.
  • Le meilleur argument de vente de Google Drive est peut-être qu’il fonctionne avec des centaines d’applications professionnelles tierces, ce qui en fait une application de stockage populaire pour les particuliers et les entreprises.
  • Présente un problème lorsque plusieurs utilisateurs entrent en même temps pour apporter des modifications à un document. Ces modifications peuvent être perdues.
  • Là encore, vous devez avoir une connexion Internet fiable pour ne pas avoir de problème d’utilisation.

Tarifs

Les 15 premiers GO de stockage sont totalement gratuits. Pour la version professionnel, vous paierez 8$ par mois et par utilisateur + 1$ par tranche de 25 GO.

Site Web

Dropbox

dropbox

Dropbox est un outil de productivité basé sur le cloud conçu pour les individus et les équipes afin de minimiser la distraction et de se concentrer sur la productivité. La plate-forme est actuellement l’un des systèmes de partage et de stockage les plus réputés au monde, principalement destiné aux utilisateurs individuels souhaitant échanger des données gratuitement. Équipée de la technologie cloud, la plate-forme facilite l’accès, le stockage et la récupération de fichiers qui peuvent être effectués à l’aide de n’importe quel appareil, même lorsque vous êtes en déplacement. Vous pouvez gérer les fichiers comme vous le faites sur votre bureau. Dropbox vous permet d’accéder à vos fichiers sur des serveurs sécurisés depuis votre bureau, Mac, Android, iPhone ou Windows Phone. Plus de 500 millions de personnes dans le monde utilisent Dropbox pour accéder à leurs fichiers de n’importe où et les partager avec n’importe qui, car la plate-forme ne restreint pas le nombre de fichiers que vous partagez ni le nombre de personnes avec qui vous les partagez.

  • Vos fichiers sont constamment disponibles sur des ordinateurs de bureau ou des appareils mobiles.
  • Dropbox vous permet de synchroniser sans effort vos fichiers une fois qu’ils ont été téléchargés sur votre compte.
  • Les fonctionnalités de partage de fichiers de groupe sont de loin plus faciles à utiliser que toute autre application de partage de fichiers à ce jour.
  • Parfois, le manque d’onglets spécifiques peut rendre difficile la localisation des anciennes versions des fichiers ou des copies supprimées.
  • Vous pouvez ajouter des notes à un document, mais vous ne pouvez pas les modifier en temps réel.

Tarifs

L’offre de base est gratuite mais vous pouvez souscrire au forfait Plus au tarif de 9.99€ par mois ou à l’offre Professionnel à 16.58€ par mois.

Site Web

Pour aller plus loin

Si vous souhaitez avoir d’autres comparatifs d’outils made in Websites Are Us , je vous invite fortement à parcourir ces articles :

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