In this comparison, we will present 10 great tools for creating a corporate wiki, that is to say a knowledge base facilitating the sharing and circulation of information between employees. We’ll see that these tools have more than one trick up their sleeve and actually do a lot more than a wiki. But don’t wait any longer to discover our 3 favorites: Notion, Slite and Dropbox Paper.
|General presentation||Notion is an online workspace that includes powerful tools for notes, tasks, wikis, and databases. The robust structure allows great flexibility in the creation and organization of content, work items or database components. It works with browsers, as a desktop app, and on mobile devices with native apps.||Slite is a simple collaborative documentation tool that helps companies stay organized and work more thoughtfully. This wiki has everything your team needs: collaborative writing, comments and sharing, powerful research, integrations etc.||Dropbox Paper has a web app, as well as Android and iOS mobile apps. Dropbox Paper has been officially described as “a flexible workspace that brings people and ideas together. With Paper, teams can create, review, manage and organize – all in shared documents. ”|
|Access restrictions||Yes, different levels of authorization||No ?||Yes, you can choose the members who have access to this or that content|
|Mentions (to attract the attention of your teams)||Yes||Yes||Yes|
|General overview of your activity||Yes||Yes||Yes|
|Integration with Slack||Yes||Yes||Yes|
|Search function||Yes||Yes (ctrl + k)||Yes|
|Direct connection to your calendar||Yes||No||Yes|
Notion is an all-in-one workspace where you can write, plan, collaborate, and organize – it lets you take notes, add tasks, manage projects, and more. Notion can be called an “internal wiki” allowing teams and individuals to plan their projects, their work and their objectives. This workspace allows you to create your own personal wiki, to plan using a Kanban view, a calendar or a simple list view and finally, but not least, to capture your workflows. work and record everything that creates spreadsheets and databases. Notion offers functionality for real-time collaboration and allows teams to share, comment and assign tasks and reminders. Notion is aimed as much at individuals as at professionals.
- Collaborative note taking space with a wide variety of types of content to add.
- Can import data from other applications.
- Disorganized and confusing.
- Few options to customize views or organize content.
- Cannot use offline.
You have a free version where you can upload up to 5MB of files. The “Personal” package is $ 4 per month, the “Team” package is $ 8 per month and, finally, the “Enterprise” package is available only on estimate.
Slite is an application that allows teams to share and collaborate with notes. With Slite, people who work together create different spaces for their shared notes, that these notes are linked to projects, services, or general business questions. You can also keep private notes in your account. When notes are shared, users can collaboratively edit or discuss them in a comments section. Slite offers apps for Windows and macOS, but you can also run it in a web browser. The feature sets are the same for all applications.
- User-friendly design.
- History of editing, comments and collaborative review.
- Supports private notes.
- The text of the images is not searchable.
- No mobile app.
- The revision history tool needs work.
Slite offers 2 packages: a free package, and a package priced at $ 6.67 per month per user.
Dropbox Paper is not a standalone product; you’ll need a Dropbox account to use it. Paper provides its users with a platform that allows you to collaboratively create, organize and review content. In addition, it supports multiple file formats, including Microsoft Word and Excel files and files generated by Google Docs and Google Sheets. Using Paper, you can create notes, task lists, and work in a collective environment by assigning tasks to each individual on a team. You can sync Google Docs with Dropbox Paper and schedule or share notes automatically based on scheduled dates. Simultaneous document editing is made easy by Paper, and it comes with a chat to keep in touch with your team while working.
- File sharing is very transparent and simple.
- Very intuitive and easy to use.
- Supports interactive media for creating dynamic documents.
- Comes with an integrated task management tool.
- Export of content to other formats is limited.
- Accessible only if you are online.
Dropbox Paper is available for free.
Slab is a wiki and platform that allows businesses to organize and manage corporate paperwork with folders and tags, and collaborate using a real-time editor. Slab also integrates with familiar productivity tools such as Slack, G Suite, GitHub, Asana, etc. to help users best streamline and optimize their workflows. Slab organizes and structures content by hierarchical topics and allows users to add multiple topics (labels) to a publication. The sections provide an overview of the context behind the content and allow users to see what information is important to read, in what order and from whom to ask for more information if necessary. Users can also pin important content to the top.
- Import / export functionality well done.
- Searching for information in Slab is child’s play.
- Perfectly used code blocks.
- Not as many features as its competitors.
- Very (too?) Basic editor.
Slab is accessible from $ 35 per month with the “Startup” package. For more features, opt for the “Business” package at $ 60 per month or the “Enterprise” package available only on request.
GetOutline will serve as a knowledge base for your team: documentation, meeting notes, playbooks, integration, work logs, brainstorming, etc. it’s a complete, secure, open-source wiki that will satisfy most teams. In addition, you can receive Slack notifications about changes that have been made and search Outline directly in Slack using the / outline command. . Access your information by programming via its modern API.
- Outline provides a secure location for your team’s documentation on their hosted platform.
- Easily structure your team’s information in one central location.
- Outline is open source, so the community can help improve it as well.
The Starter package is at $ 10 per month, the Team package at $ 79 per month, the Business package at $ 199 per month and, finally, the Enterprise package is available only on estimate.
Website creation – Personalized price estimation
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Onlyoffice is an open source office suite that lets you manage documents, projects, team and customer relationships in one place. It is delivered either as a SaaS solution or as an installation to be deployed on a private network (Community Edition, for teams of up to 20 users). Onlyoffice Desktop Editors is available for free for Windows, Linux, and Mac OS, and can be integrated with any web, cloud, or on-premise solution. Onlyoffice mobile editors also offer mobile access from iOS and Android devices to documents stored on Onlyoffice portals. The suite is designed to combine the formatting quality of Microsoft Office with the online collaboration of Google Drive.
- A very practical multilingual support if you work internationally.
- The possibility of working directly in the cloud is a significant advantage.
- Errors often occur when importing documents.
- Important features are missing (such as automatic synchronization with Drive or Dropbox).
If you want to work in the cloud and you are 1 or 2 active users, the prices vary from 9 € for 1 month to 66 € for 1 year. If you want to deploy Onlyoffice on your own servers, then the price starts from 1020 €, up to 4080 € (lifetime license).
SlimWiki is an easy-to-use knowledge sharing platform for teams. With an ultra-simple editing experience, including easy management of images, videos, and attachments, your team will be able to quickly share knowledge like never before. Although simple, SlimWiki still offers powerful features like full page version history, custom logo, Google apps, team collaboration etc.
- It’s cheaper than most competing wiki solutions.
- It’s really basic, and it doesn’t automatically save your work
- It does not provide notification of changes.
You can use it for free. The Pro package is priced at $ 20 per month.
TiddlyWiki is a single html file with all the features of a wiki – including all functionality (including editing, recording, markup and search) and the style sheet. Because it’s a single file, it’s very portable – you can email it, put it on a web server, or share it via a USB drive. It has a wide range of tools and a plethora of constantly expanding plugins.
- Free and open-source.
- Extremely customizable.
- Allows relationship links and lists between notes to keep things organized.
- Very unfriendly user interface.
- Affects the performance of your browser.
Its use is completely free.
MediaWiki is the best and most popular open source wiki software available on the Internet. This is a good option for corporate intranets, especially if you are running large projects and are going to have to manage a lot of content. For example, this is wiki software running on Wikipedia, so you know it can handle large projects. The basic software lacks built-in functionality, but many extensions are available. You can also hire a developer to customize your wiki.
- He can manage large projects.
- There is a fairly large community of people who can provide support and extensions for MediaWiki
- It can be installed on Linux as well as on Windows and uses PHP and MySQL / MariaDB
- If you like using markup language, you will love it.
- The user interface is not very intuitive and user-friendly for beginners.
- There is no access restriction at the page level.
- It uses Wiki markup language, non-programmers may not like to use it (WYSIWYG editor available as extension)
- No dedicated support to ask for help. You will need to hire an expert.
This wiki is completely free.
The objective of Paperwork is to “scan and forget” in London, to scan and forget. The utility works well, it is very simple to use and is stable in its general operation. It brings together the functionality of various CLI tools with a user-friendly interface. Paperwork only uses common standards such as PNG, JPEG, hOCR and PDF, so you’re not tied to obscure formats.
- Paperwork helps you to sort all your papers by transforming them into searchable documents.
- Are you looking for a specific paper? Just type in a few keywords and you’re good to go.
- Paperwork stores everything in a single directory, making it easy to save your documents.
- Not available for MAC users.
This wiki is free.
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