GUIDE SET UP EMAIL ACCOUNTS ON ANDROID 2020 MOBILES -WAU

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Set up email account on Android

The access to email accounts from mobile devices It has become popular to the point that currently the numbers of access to email services from mobile devices exceed the access to email accounts from desktop computers, which makes mobile attention, so a good mail client settings that we use in our devices will guarantee the correct reception and emission of emails.

Here we explain how you can manage email on your Android mobile, once you have created the email account in your Hosting.

¿Use POP or IMAP?

The protocol POP3 It is the simplest to use and does not require being constantly connected to the network (Internet) allowing messages to be stored on the (mobile) client, while the protocol IMAP it does it on the server.

If you want to read your emails from different computers, have them available from any Internet connection through the browser and even from any device, IMAP is the protocol you should use.

You can check the messages from your usual desktop mail client, from a Mail client (OSX) or through Webmail, likewise, you can do it from a PC, Mac or Mobile without problems.

If you receive large attachments, and your account has a very small mailbox and you are interested in saving the messages only on your computer, POP3 is the protocol to use.

Through the POP3 protocol you can read your emails while offline because they are stored on the computer or device. With the IMAP protocol you can also read them offline but it is necessary to activate this option in the mail client, otherwise, you will need to connect to the Internet.

If several users are going to access the same account from different terminals, the ideal is to configure the account as IMAP to avoid that the mailbox is blocked by the access of several terminals at the same time or that the Server Firewall blocks us by detecting an access to the same mailbox with the same credentials from different IPs.

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Set up POP3 / IMAP on Android

Mobile devices that work with Android They include two email clients, one for Gmail and one for other types of email servers including Microsoft Exchange, IMAP and POP3.

Below we detail how to configure the Integrated email app by default to access IMAP or POP3 servers for incoming mail, and the SMTP server for outgoing mail. The IMAP and POP3 settings are the same.

Account creation and configuration process:

  • On the mobile we access Menu, Settings, Accounts.
  • We select “Add Account”.
  • On the next screen we select “Email”.
  • We enter the address of email and password of the account that we are going to configure and click Next. (First check the “Show password” option to display it after entering it and make sure you have entered it correctly).
  • If we want this account to be the one that we will use by default on the mobile we will mark the option “Send email from this account by default”. Following.
  • We select the type of account: POP3, IMAP, Microsoft Exchange ActiveSync: we select POP3 or IMAP, depending on the case.
  • We enter the incoming mail server settings: Username, password, POP3 server (see below in detail), port, security type and delete email from the server. If we want to keep a copy in the mail server of the Hosting we will leave it by default “Never”, but if we want to download them to our mobile and have them removed from the server so as not to take up space, we will select “By deleting it from the inbox”.
  • Then click Next.
  • The client will connect to the server and perform the corresponding connectivity check, if it does not return any error the configuration up to this point is correctOtherwise, the error it returns should be analyzed and the data entered so far must be verified.
  • Now we make the configuration of the outgoing mail server: SMTP server (see below in detail), port, security type, login request, username, password.
  • Then click on Next.
  • The client will connect to the server and perform the corresponding connectivity check, if it does not return any error the configuration up to this point is correctOtherwise, the error it returns should be analyzed and the data entered so far must be verified.
  • On the next screen we can configure the synchronization of emails, establishing a time to query the server, enable the box “Synchronize Email” If we want to keep it synchronized (requires Internet connection and data consumption) and if we want to receive notification of emails received on the mobile, check the box “Notify me when email arrives”.
  • Following.
  • Finally, and once the Android client has verified all these settings, it will indicate that the account has been set up and is ready to receive email.
  • We establish the name of the email account under which we will identify it (if we use multiple accounts) and the name that will appear in outgoing messages.
  • We press “Finalize” and we will conclude the account configuration on the device.

Example data of the Incoming Mail Server configuration:

  • Username: [email protected]_domain.com – your full email for example [email protected]
  • Password: That of the email account to be configured.
  • POP3 server: cpXX.dominio.com or mail.dominio.com substituting “domain.com” for your domain name.
  • Security Type: None
  • Port: 110
  • Delete email from server: Never or When deleting email from inbox (as needed).

Example data of the Outgoing Mail Server configuration:

  • SMTP server: cpXX.dominio.com or mail.dominio.com substituting “domain.com” for your domain name.
  • Security Type: None
  • Port: 587
  • [X] Request login
  • Username: [email protected]_domain.com – your full email for example [email protected]
  • Password: That of the email account to be configured.
  • Delete email from server: Never or When deleting email from inbox (as needed).

Additional settings:

Now we can select the Account Options: Email inquiry frequency (15 minutes by default, lower frequencies can cause IP block in the Server Firewall), Send email from this account by default, and Email entry warning. Assign a name to appear in outgoing messages.

Once finished, the Android email client will connect to the account and start downloading the email (if any). While we will see the list of messages, we can also change the settings assigned to this account by clicking on the Menu icon – just to the left of the Start icon – and then clicking Account Settings.

The available options are the following:

  • Account name.
  • Name.
  • Email control frequency.
  • Default account (make this account your default account on your Samsung Galaxy).
  • Email notifications.
  • Select tone.
  • Vibration.
  • Incoming mail settings (to modify the POP3 or IMAP server settings).
  • Outgoing mail settings (to modify SMTP server settings).

The menu icon also gives you other options, such as update, compose, folders, accounts, and account settings.

If we want to add another email account, we can do it by repeating this process from the first screen.

Note: We must remember that if we read the emails from the mobile or another desktop mail program and we have not checked the option of “Keep copy on server” These will be removed once downloaded to the mail program and we will not find them later on the server.

In the following video we perform the complete configuration of an account using POP3 on an Android device that uses the default email client.

Some common mistakes in the use of email:

550 No Such User Here: A common mistake when sending email is “Error 550 – That user does not exist here”.

This error occurs when sending email is rejected because the username is not found or is not accessible by the server. There are several reasons why you get an “Error 550 – That user does not exist here”.

  • Mail file permissions are not readable or incorrect.
  • The email address was incorrectly typed (usual).
  • MX records are not correct (point to the wrong server).
  • Email is not routed correctly (remote / local domains).

535 incorrect authentication– Incorrect access attempts to Exim mail.

550 Invalid address email error: This message is basically divided into two parts. The first part is the error number, and the second part is the message. The error number 550 means that it is a permanent error, so resending the message later will have the same effect. Error numbers 400 are temporary and are usually fixed in a subsequent shipment.

The message itself indicates that the email address to which the message was sent does not exist. This usually means that the receiving server does not have that email address registered.

This may be due to a recent change in DNS records or because the email address was removed.

Email Error- Mailbox Quota Exceeded: If an error occurs in the webmail that says “the quotas for email quotas have been exceeded”, you can correct this error from cPanel by assigning a higher quota if you have enough space.

This error occurs because there is too much mail in the affected account, or the actual size of the affected account is too low. One option is to delete unnecessary emails or attachments to reduce the mailbox size of the affected account.

A good configuration of our email client and a policy of responsible use of email, with a control of stored messages that avoid quota problems in Hosting, will allow us to enjoy the mail service of the server and get better performance.

By |2020-05-12T01:09:48+00:00May 12th, 2020|Administración del Hosting|